INVITATION FOR BIDS (IFB) FOR THE SUPPLY & DELIVERY OF 15 NOS NEW LOW FLOOR BATTERY OPERATED ELECTRIC BUSES FOR SLTB

MINISTRY OF TRANSPORT AND CIVIL AVIATION
SUPPLY AND DELIVERY OF 15 NOS. NEW LOW FLOOR BATTERY OPERATED
ELECTRIC BUSES FOR SRI LANKA TRANSPORT BOARD (SLTB)
PROCUREMENT NO: MT/04/09/CT/450

1. The Chairman, Standing Cabinet Appointed Procurement Committee, Ministry of Transport & Civil Aviation, 07th floor, Sethsiripaya Stage II, Battaramulla, Sri Lanka will receive sealed bids from Eligible Battery Operated Electric Bus Manufacturers for the Supply & Delivery of 15 nos. New Low Floor Battery Operated Electric Buses for SLTB up to 2.00 p.m. on 23.08.2018. With Manufacturers' authority, bids can also be submitted by Sole Nominated Local Representatives or Accredited Local Agents of Eligible Battery Operated Electric Bus Manufacturers registered in Sri Lanka

2. Only Battery Operated Electric Bus Manufacturers / their Sole Nominated Local Representatives or Accredited Local Agents registered in Sri Lanka having the following capabilities are eligible to bid:

(i) Past Experience, Client Certification and Local agent -

The Manufacturer shall submit documentary proof of manufacturing, supplying and delivering Electric / Diesel/ Petrol Buses used for commercial purposes, for five (05) years and Battery Operated Electric Buses for at least three (03) years.

The Manufacturer should also have the ability to manufacture, supply and deliver Battery Operated Electric Buses according to the standards, requirements and methods mentioned in specifications etc. given in this bid document.

Manufacturer shall have manufactured, supplied and delivered at least 200 Battery Operated Electric Buses to countries other than the country of origin.
The Client Certification from at least two Bus Operation Organizations about successful operation of the Battery Operated Electric buses supplied by the Manufacturer shall be submitted.

The Manufacturer shall have Sole Nominated Local Representatives/Accredited Local Agents with workshop facilities in Sri Lanka. The Bidder shall agree to allow the Technical Evaluation Committee to inspect the workshop facility.

(ii) Capability of supplying a complete system -

Bidder shall be capable of supplying entire lot of 15 Buses including Charging Units and other required accessories.

(iii) Standard Certification -

Manufacturer and/or Bidder shall hold the 1S09001 or any other similar certification for production of buses.

(iv) Financial, Technical and Human Resource capability-

The bidder shall submit documentary proof of financial capability, technical capability and human resource capability for supply and delivery of Battery Operated Electric Buses. Bidder shall have sufficient financial and technical capability to undertake the supply contract and sufficient staff with relevant qualifications and experience that can be allocated for the after-sales service period.

a. Bidder's Net Worth calculated as the difference between total assets and total liabilities should be positive over last three years.
b. Minimum average annual turnover of LKR 300 Million or equivalent within the last 3 years.
c. The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, lines of credit, etc. to meet the cash-flow requirement of LKR 100 Million and undertake service and maintenance of Battery Operated Electric Buses for the Warranty Period (free of cost to the client). Bidder shall submit a letter certifying that they will undertake above service and maintenance during Warranty period.
d In addition, a Draft Service Level Agreement (SLA) and a Draft Maintenance Agreement for the warranty period shall be submitted along with the Bid.

3. Bids should be submitted on the Forms obtainable together with Bid Document from the Office of the Secretary, Procurement Committee, Sri Lanka Transport Board, 200, Kirula Road, Colombo 05, Sri Lanka during normal working days from 12.07.2018 to 21.08.2018 between 09.00hrs and IS.00hrs (Sri Lanka time) on payment of a Bid fee of Sri Lankan Rupees 100,000/-. Foreign Bidders can pay an equivalent amount to Sri Lankan Rupees 100,000/-. in convertible foreign currency to the Sri Lankan Mission in their countries during the above specified days, and inform the Secretary, Procurement Committee, Sri Lanka Transport Board, 200, Kirula Road, Colombo 05, Sri Lanka, through their mission in Sri Lanka to deliver the Bid Document and Forms to them. The Sri Lankan Rupees 100,000/- (or equivalent amount in convertible foreign currency) Bid fee is non-refundable. Bids should be submitted using those hard copy documents purchased as mentioned above. The specimens of the Bidding document can be seen at the Sri Lanka Mission in the bidder's country.

4. (a) Any person who acts as an agent or sub agent, representative or nominee for or on behalf of any bidder shall register himself before submission of bids with the Registrar of Public Contracts, Sri Lanka as required by the Public Contract Act Number 03 of 1987. The Original Certificate of registration shall be submitted with the bid. The bids of those bidders who failed to submit such Original Certificate shall be rejected.

(b) The bidders shall also register themselves immediately after the submission of bids and prior to the award of the procurement in terms of the Public contract Act. No. 03 of 1987. The procurement shall not be awarded to any bidder unless such bidder has submitted the Certificate of Registration issued in terms of the Public Contracts Act to the relevant Procurement Committee.

5. Bids shall be valid up to 20.12.2018.

6. Bids must be accompanied by a Bid Security as per Annexure II for the value of Sri Lankan Rupees Five Million (Rs. 5,000,000/=) valid till 20.01.2019 in the form of a Bank Guarantee issued through a Registered Commercial Bank operating in Sri Lanka approved by the Central Bank of Sri Lanka. Any Bid not accompanied by a valid Bid Security will be rejected.

7. All pages of the Bid Documents shall be initialled by the bidder and his seal affixed.

8. Bids will be closed at 2.00 p.m. (Sri Lanka time) on 23.08.2018. Sealed bids should be dispatched either by Registered Post or hand delivered to:

The Chairman,
Standing Cabinet Appointed Procurement Committee,
C/O Chief Accountant,
Accounts Division
Ministry of Transport & Civil Aviation,
07th floor, Sethsiripaya Stage II,
Battaramulla,
Sri Lanka.

The sealed cover in which the Bid is enclosed should be marked "Bid for the Supply & Delivery of 15 nos. New Low Floor Battery Operated Electric Buses for SLTB "at the top of left hand corner of the envelope.

9. Bids will be opened immediately after the closing of the Bid at the Accounts Division of the Ministry of Transport & Civil Aviation. Bidders or their authorized representatives are requested to be present at the opening of bids.

10. For further details and inspection of Bid documents free of charge, please contact

The Secretary,
Procurement Committee,
Sri Lanka Transport Board,
200, Kirula Road,
Colombo 05,
Sri Lanka.
Telephone Nos; 94 (11) 7706115 or 94 (11) 7706110
Fax: 94 (11 ) 2369041
E-mail: sltbsupply(at)gmail.com

The Chairman,
Standing Cabinet Appointed Procurement Committee,
Ministry of Transport & Civil Aviation,
07th floor, Sethsiripaya Stage II,
Battaramulla,
Sri Lanka.

A copy of the biding document can be downloaded here.


 

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