Invitation for Bids (IFB) - Tender for the Supply, Installation, Commissioning, Maintenance of Application Software and Database Management System for Reserve Management

  1. This Invitation For Bids (IFB) follows the advertisement published in the newspapers on 28 and 29 July, 2019 in relation to procurement of a Reserve Management System (RMS), for the Central Bank of Sri Lanka (CBSL).

  2. The Chairman, Standing Cabinet Appointed Procurement Committee on behalf of CBSL wishes to invite sealed bids from interested bidders for the supply, installation, commissioning, maintenance of Application Software and Database Management System (DBMS) for Reserve Management (RM), for a period of 08 years.

  3. The bidding process would be International Competitive Bidding (ICB) under the Single Stage Two-Envelope method.

  4. Only bidders, who have successfully supplied, installed, commissioned and maintained Application Software for RM within the last 08 years in at least one central bank/monetary authority or two investment banks/two investment managers, with over United States Dollar (USD) 10 billion assets under management in each such entity, are eligible to submit a bid for the above tender. Further, the bidders should have had an average annual turnover of over USD 25 million in the last three financial years and should not have incurred an operating loss in any two of the last five financial years or the last year.

  5. The proposal for the supply, installation, commissioning, maintenance of the software for RM should cover the following: (a) Application software and DBMS for the Head Office (HO) of the CBSL (primary site), in Colombo.

    (b) Application software and DBMS for the Back-up Site (BS) within a radius of 20 km from Colombo.

    (c) A detailed specification of the hardware platform/system software on which the proposed application software and DBMS would operate.

    (d) Technical support and maintenance services for application software and DBMS must be free of charge during the warranty period of one year.

    (e) Technical support and maintenance services should be available for application software and DBMS during the post-warranty period of 07 years.

    (f) Training of CBSL staff in the relevant areas.

    (g) Technical documentation and operational manuals/user guides related to the system;

    and bidders are required to certify in their bids that all software is either covered by a valid licence or is produced by the Bidder.

  6. Interested bidders may obtain further information on any working day, from the International Operations Department (IOD) of the CBSL and inspect the Bidding Documents at the address given in Clause 17 from 1000 to 1500 hours (GMT+05:30), during the period August 01 - 28, 2019 by requesting an appointment through an email to the address given in Clause 17.

  7. A complete set of Bidding Documents in a Compact Disc may be purchased by the interested bidders on any working day from August 01, 2019 until 1400 hours (GMT+05:30) on September 12, 2019 upon forwarding a written request on a business letterhead, to the CBSL Head Office at the address given in Clause 17, by making a non-refundable fee of USD 600 or Sri Lankan Rupees (LKR) 108,000. The method of payment will be Cheque/Draft drawn in favor of CBSL. In addition, bidders are able to credit the above fee to the CBSL USD nostro account with Federal Reserve Bank of New York (FRNYUS33) bearing account no. 021083514 SRILA indicating the beneficiary as CBSL (CBCELKLX). In this case, the bidders should submit a written confirmation of the payment on a business letterhead through an email to the address given in Clause 17 once the transfer has been completed to the nostro account. The Bidding Document will be sent by courier to bidders who deposited the fee in the CBSL nostro account and for others the Bidding Document will be made available for collection at the address given in Clause 17.

  8. Pre-bid meeting to provide clarifications will be held in the presence of bidders or their representatives who choose to attend, at the Conference Room 3 of CBSL Head Office premises at 1400 hours (GMT+05:30) on August 30, 20191. Interested parties can join the Pre-bid meeting through a conference call by prior notice.

  9. The technical and financial bids each sealed and clearly marked in two separate envelopes, enclosed in an outer envelope should be delivered to the Chairman, Standing Cabinet Appointed Procurement Committee to the address given in Clause 18, no later than 1400 hours (GMT+05:30) on September 12, 2019. The outer envelope should be titled as “Tender for the Supply, Installation, Commissioning, Maintenance of Application Software and Database Management System for Reserve Management”. Late bids will be rejected.

  10. Technical Bids will be opened by the Bid Opening Committee in the presence of bidders or their representatives who choose to attend, at the Conference Room 2 of CBSL Head Office premises at 1400 hours (GMT+05:30) on September 12, 2019.

  11. Subsequent to the technical evaluation, financial bids of the substantially responsive bidders, will be opened by the Bid Opening Committee in the presence of bidders or their representatives who choose to attend, at the Conference Room 2 of CBSL Head Office premises at 1400 hours (GMT+05:30) on December 02, 2019(any changes to proposed dates will be notified to all bidders through an Email).

  12. The bid should be valid for 216 calendar days, starting from September 12, 2019 until April 15, 2020.

  13. All bids must accompany a bid security of USD 60,000 or LKR 10.8 Million and should be valid until May 13, 2020. Beneficiary of the bid security should be the Monetary Board of the Central Bank of Sri Lanka. If the bid security is issued by a foreign bank, such security shall be endorsed by a Licensed Commercial Bank in Sri Lanka.

  14. Substantially responsive bidders must demonstrate the proposed system at the bidders’ cost, on a day between November 7-15, 2019 (Any changes to proposed dates will be notified to all bidders through an Email) at the CBSL Head Office premises, in line with the Proof of Solution (POS), which will be issued by CBSL on October 14, 20191. For this purpose, technologies such as Webinar could be facilitated upon request in advance and, demonstration solely based on screen shots are unacceptable.

  15. Substantially responsive bidders must facilitate third party reference checks through conference calls or emails from October 14, 2019 to November 13, 20191, cost of which would be borne by CBSL.

  16. Lowest Evaluated Bidder (LEB) subsequent to the detailed Technical Evaluation and Financial Bid Evaluation, should facilitate third party reference visits during December 09-30, 20191. The costs of the visits will be borne by CBSL. In the event, the LEB fails to demonstrate the expected level of capacity and competency, the CBSL reserves the right to consider the next LEB and this process may continue until a suitable bidder is selected. In such circumstances, next LEB should facilitate third party reference visits.

  17. Contact details for inspection/collection of Bidding Document and any clarifications:

    Mr. C N Wijayasekera
    Project Director, International Operations Department
    CBSL Project Office for Procurement of Reserve Management System
    Central Bank of Sri Lanka
    Level 8, Tower 2, No. 30, Janadhipathi Mawatha, Colombo 01
    Sri Lanka.
    Tel : +94 112477088; +94 112477066
    Fax : +94 112346284 Email :

  18. Sealed bids in specified forms should be submitted to:

    Chairman, Standing Cabinet Appointed Procurement Committee
    C/o International Operations Department
    Central Bank of Sri Lanka
    Level 8, Tower 2, No. 30, Janadhipathi Mawatha, Colombo 01
    Sri Lanka.
    Chairman, Standing Cabinet Appointed Procurement Committee
    Central Bank of Sri Lanka

 


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