Registration of Death
Registration of death occurred to Sri Lankan passport holders in Austria, Bosnia and Herzegovina Czech Republic, Hungary, Slovenia, Slovakia and Serbia can be registered at this Embassy. The declaration should be submitted within three (03) months of such death to the relevant Diplomatic/Consular Officer of the Embassy. If not registered, after three (03) months and within one year, the Diplomatic/Consular Officer should record the reason for the delay and affect the registration. After one year, if the registration has not done, consent of the Registrar General Department should be obtained to register the death.
Who is eligible to apply for registration of a death at the Embassy
- The nearest relative of the deceased who was present at the time of the death or the person in attendance to the last illness of the deceased
- A relative of the deceased who resides in the country where the death occurred
- If there is no such relative or any other person who was present at the time of the death, the main occupant of the house where the death occurred
- The officer in charge of the hospital or public institution where the death occurred
- If there are no such persons, the person who takes action to dispose the body of the deceased by burial, cremation or any other means
The required documents for the registration of a death
- Declaration form filled by the declarant, documents to prove the identification of the declarant
- Submit a document to prove the deceased is a citizen of Sri Lanka (e.g.- Valid Sri Lankan Passport together with current Visa, Sri Lanka Dual Citizenship certificate etc)
- Death Certificate issued by the relevant country /hospital records of deceased (English translation of the Death Certificate attested by the Foreign Ministry of the issued country must attached if the document is issued in a language other than Sinhala, Tamil or English)
- If the cause of the death is not included in Death Certificate issued by the relevant country, it should be proved by supporting documents
- Birth Certificate of the deceased
- Documents to prove the identification of the declarant
Repatriation of Human Remains to Sri Lanka
If the deceased person is a Sri Lankan national or ex-Sri Lankan following documents should be certified from the Ministry of Foreign Affairs of the country that the death occurred and needed to send the same to the Embassy to obtain approval from Sri Lanka Customs Department and the Department of Immigration and Emigration Sri Lanka.
Documents needed to take away human remains to Sri Lanka
- Request from the applicant (who must be an immediate family member of the deceased. If any immediate family member not available in the country of residence, an immediate family member in Sri Lanka should forward the request letter through the Consular Affairs Division of the Foreign Ministry)
- Passport of the applicant who is accompanying the coffin / ashes
- Sri Lankan Passport of the deceased person
- Sri Lankan Birth Certificate of the deceased person
- Death Certificate issued by the respective authority in the country of residence (with English translation)
- Certificate of Cremation (if applicable)
- Freight certificate issued by the company who is responsible for transportation of coffin / ashes
- Extract from the population register issued for the deceased from the respective country
- Document to prove the relationship to the person accompanying the coffin / ashes to the deceased person (Birth / Marriage Certificate). If the person accompanying the coffin / ashes is not a relative of the deceased, an immediate family member should issue an authorization letter or an affidavit to the person who is accompanying the coffin / ashes.
- Flight details (if available)
Japan – Documents needed to take away human remains to Sri Lanka
- Death Certificate
- No Infection Certificate
- Embalming Certificate
- Original current Sri Lankan Passport
- Flight details
Cremated Remains (Ashes)
- Local death certificate
- Cremation certificate
Please note: Death & Cremation Certificates should be certified by the Ministry of Foreign Affairs of the country issued such document and legalized from the Sri Lanka Embassy in Vienna, Austria.
Further to this, you should check with the airline and airport(s), which you will be travelling through, for their requirements.